How to book meeting room with Systam Rooms

Say goodbye to meeting room confusion. With Systam Rooms, scheduling is seamless and efficient.

1. Book via Your Calendar

Use your familiar tools—Google Calendar or Outlook—to schedule meetings.

• Create an event: Add meeting details as usual.
• Select a room: Choose an available meeting room from the list.
• Send invites: Include participants to notify them.

Your booking syncs automatically with Systam Rooms displays.

2. Book Directly from the Room Display

Need a space on the spot? Simply tap the room's touchscreen display:

• Quick booking: Reserve the room instantly for 15, 30, or 60 minutes.
• Plan ahead: Use the on-screen calendar to schedule future meetings.
• Extend or end: Adjust your booking if the meeting runs over or ends early.

The display's LED lights indicate room availability at a glance.

3. Confirm Your Booking

This settings may or may not be set-up for your screens.
To prevent unused reservations:

• Confirm on arrival: Tap the display within 15 minutes of your meeting's start.
• No confirmation? The room will automatically become available for others.

This feature ensures optimal room utilization.