User levels

In RespaManager, you can manage users and their permissions with ease. This guide explains the different user levels and what they mean in practice.

Choosing the right user level keeps the interface clear and ensures everyone has the right level of access.

User levels in RespaManager

There are four user levels in RespaManager. Each has its own role in daily work.

Receptionist

Basic level for everyday use.

• Can see their own visits
• Can edit their own visits
• Can add and manage visitors

Power User

Expanded rights for team-level work.

• Can see their own and others’ visits
• Can edit all visits
• Can add and manage visitors

Admin

Full system control.

• Same rights as a power user
• Access to all settings
• Can manage users and system configurations

Lobby User

The most complete role for reception environments.

• Same rights as admin
• Access to the lobby view
• Most settings available

What can a lobby user do?

A lobby user can handle daily reception work from one place.

• Add and manage hosts
• Edit settings
• Manage visits across all users
• Use the lobby view for visitor handling

By default, a lobby user has access to all profiles. These permissions can be limited when needed.

Limiting access by location

If your organization has multiple locations, it’s a good idea to limit access for clarity.

• For example, Tampere and Vantaa
• Lobby users only see their own location
• Keeps the interface clean and easy to use

Permissions are set per user, so access can be tailored as needed.

Good to know

• User level directly affects what a user can see and edit
• Too many permissions can make the view confusing
• Too few permissions can slow down daily work

Pick the level based on the role. Keep things simple.