Inviting guests via calendar invite

Want to make your visitor’s arrival smooth and easy? Invite your visitor in advance directly from your calendar. This way, they will automatically receive arrival instructions and a sign-in QR-code before the visit.

How to invite a visitor from your calendar

1. Open your calendar and create a new event.
2. Add your company’s Systam Visit invitation address as a participant.
3. Add your visitors’ email addresses as participants.
4. Fill in the event time and add a message if needed.
5. Save the event.

What happens next

When you save the event, Systam Visit automatically recognizes the invitation and transfers the visitor details into the system.

• The visitor receives a pre-arrival message – Includes arrival instructions and a sign-in code.
• The host receives a notification – When the visitor arrives.
• Reception can see the visitor – The visitor appears on the expected arrivals list.

Good to know

• The pre-arrival message is sent automatically before the visit (usually the day before).
• You can edit visitor details afterwards via the summary email you receive.
• If you don’t know your company’s invitation address, contact your reception or support: support@systam.fi

When the visitor arrives, they can sign in quickly. Everything is ready – and your meeting can start right away.